Search

In Chile the results of the Transparency and Access to Information Law adopted in 2009 have shown the need to improve records management practices in public institutions. However, there is still a lack of formally trained and experienced records managers and archivists to lead the process. For this reason many entities recruit librarians for these jobs, librarianship being the nearest available professional profile. This paper is an introduction to records management and archives aimed at Chilean librarians who are approaching this field for the first time especially in state institutions. In the text I try to make a "conceptual bridge" from the logic of librarianship towards the logic of records/archives management, highlighting particular issues that may be sources of misunderstanding among the "librarian/archivists" because they are new concepts foreign to the standard librarian's world view. [ABSTRACT FROM AUTHOR]

It's internationally recognized for proper management of documents generated by agencies of state administration in any country, it is essential to the existence of a legal body that regulates the management of public record, in which consists the documentation may be requested through the right of access to public information. Chilean reality provides various rules that address issues relating to archives and records management, creating a regulatory dispersion which causes problems when applying and interpreting the provisions in accordance with the reality that today we can observe in the structure of the Administration. The second part of this research reviews the scope that has the current legislation regarding the disposal of documents, become clear that the primary legislation in the matter not from a specialized agency, not expressly establishes the documentary and archival principle assessment to support the expurgation and in all cases not specifically identified, is given to the agency head the power to remove documents that it deems lack of interest. Finally there is a brief overview of the most significant judgments and decisions concerning public records emanating from the Comptroller General of the Republic and the Council for Transparency, in order to illustrate the practical application of certain rules. [ABSTRACT FROM AUTHOR]

It's internationally recognized for proper management of documents generated by agencies of state administration in any country, it is essential to the existence of a legal body that regulates the management of public record, in which consists the documentation may be requested through the right of access to public information. Chilean reality provides various rules that address issues relating to archives and records management, creating a regulatory dispersion which causes problems when applying and interpreting the provisions in accordance with the reality that today we can observe in the structure of the Administration. The first part of this research reviews the scope that has legislation on the elaboration and retention of records, showing also the difference and regulatory gaps in relation to electronic document. [ABSTRACT FROM AUTHOR]