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This article is a case study of privacy considerations in the adoption of a Research Information Management (RIM) System. RIM Systems collect, store, and link together metadata for research, service, grants, and teaching activities. Sometimes called Current Research Information Systems (CRIS) or Faculty Activity Reporting (FAR), these systems enable institutions to collect data from different internal systems and combine it with external information, providing a more holistic perspective on university activity. They provide a single, authoritative source of this data and allow for multiple stakeholders (i.e. faculty, administration, IT, HR, library, communications) to query, analyze, download, visualize, and share it. Oklahoma State University (OSU) recently adopted a RIM System, which is being implemented and supported by the OSU Libraries. A defining factor in the decision making process for product selection was how each system addressed issues around privacy. This case study will review some of the central data privacy considerations at play in the adoption of RIM Systems at both the institutional and individual level. This will include data sharing, ownership, retention, right to reuse data, data deletion obligations upon contract termination, user access to privacy policies, and user data controls. Questions to ask before adoption, key institutional players in discussions of privacy, and issues that may arise after adoption of a Research Information Management System will also be addressed. [ABSTRACT FROM AUTHOR]

While institutional repositories (IRs) often include a built-in search tool and/or are indexed by web search engines, some patrons go directly to the online library catalog with their information need. Rather than hope that users will stumble on the IR from the library website or assume that they will start their research with a Google search, librarians can enhance IR discoverability and usage by integrating its content into the library catalog. With strong teamwork, good communication, and a shared vision, this endeavor transforms the IR and library catalog from separate, siloed platforms into a more cohesive collections package. At the University of San Diego, librarians and administrators across three departments came together to share information and work in concert to explore the benefits of auto-harvesting IR content into the library catalog. Driven by a vision of enhancing discoverability and access, as well as promoting the IR and enriching the catalog, the team members worked cooperatively to identify specific IR collections appropriate for harvest, investigate technical logistics, consult outside vendors (including Innovative Interfaces, Inc./III and bepress), and experiment with implementation. [ABSTRACT FROM AUTHOR]

Database lists, frequently presented on Databases A to Z and subject pages, are a long-standing component of a library’s web presence. Tools for producing and managing the list are frequently a part of a more comprehensive library technology, such as electronic resource management (ERM) systems, integrated library system-ERMS, and content management systems such as LibGuides. Published literature provides good coverage of these technologies, but pays little attention to functionality for database list management. This article illustrates A to Z database list evolution from 1999 to 2017 by way of manifestations at the University of Central Florida Library, conceptualizes database list systems and functions, presents findings from a survey, and shares tips and practical considerations for producing and managing database lists. [ABSTRACT FROM PUBLISHER]

In the early 2000s, Clifford Lynch and Raym Crow had two different visions for the future of institutional respositories. Using their works as a starting point, T. Scott Plutchak discussed the initial aims of institutional respositories and addressed the dialectic between the view of institutional repositories as providing a method of preserving and nurturing new forms of scholarly communication and that of the institutional repository as a mechanism to transition to Open Access models for scholarly publications. Plutchak concludes that institutional repository librarians should focus efforts on collecting and preserving material outside of the formal publishing program in order to advance the work of our institutions, and to advance what libraries can do. [ABSTRACT FROM AUTHOR]

For e-resource librarians, maintaining e-book and e-journal holdings within electronic resource management systems is a labor intensive and often manual process. In 2014, with the aim of saving library staff valuable time and effort, the Online Computer Library Center, Inc. (OCLC) launched a service to provide automated holdings management within the WorldCat knowledgebase. For a select group of content providers, including some of the largest e-book aggregators, holdings information can be populated and updated automatically within the knowledgebase without intervention from library staff. At the University of Toronto Libraries, we conducted a study to assess the accuracy and efficiency of these automated holdings management services. This presentation outlines the results of the study and provides suggestions for further improvement to the current services offered. [ABSTRACT FROM PUBLISHER]

The Portal to Texas History (http://texashistory.unt.edu) and the University of North Texas (UNT) Digital Library (http://digital.library.unt.edu) contain more than 445,000 items collectively, hosted by the UNT Libraries. These collections include a variety of serial publications such as newsletters, magazines, scholarly journals, annual reports, and yearbooks. Many of these serials are key resources for the user groups of both repositories. In this article, we discuss the importance of serials within our collections, some of the challenges, the standards we use, and how we leverage metadata to facilitate access to serials for diverse global users. [ABSTRACT FROM AUTHOR]

As electronic serials have shifted from being the exception to the norm, libraries are becoming increasingly reliant on knowledge base-driven systems to help manage electronic serial holdings. In 2011, the University of Toronto Libraries migrated its electronic resource holdings from a local database to a commercial electronic resource management (ERM) system. With two years of experience using a commercial ERM system, the presenters endeavored to analyze how the library is coping with e-serial management within this new environment. This study reveals many of the benefits and pitfalls of managing electronic journals within a knowledge base–driven system and highlights the need for greater standardization within the data supply chain, better communication with publishers and knowledge base providers, and increased collaboration to improve the e-resource management process. [ABSTRACT FROM AUTHOR]

This session focused on migrating from a traditional electronic resource management system to OCLC Online Computer Library Center, Inc.’s cloud-based WorldShare Management System, where e-resource data is created and maintained in a global environment. The session highlighted how implementing a unified, global system allowed the University of Nebraska Omaha Library to streamline e-resource management. [ABSTRACT FROM AUTHOR]

Four standards and best practices recently released or currently underway at the National Information Standards Organization were presented: Knowledge Bases and Related Tools, Presentation and Identification of E-Journals, Open Discovery Initiative, and Open Access Metadata Indicators. Basics outlining the creation work and deliverables were shared for each project. Applicability of these standards and best practices for different stakeholders of the information community were discussed. [ABSTRACT FROM AUTHOR]

The session explored how collaboration among libraries, suppliers, and the OCLC Online Computer Library Center, Inc. (OCLC) cooperative can address some of the problems being faced with the management of electronic resources. Examples of specific challenges that impact budgets and services are: libraries’ reliance on multiple non-interoperable systems; the difficulties in getting and maintaining high quality and timely metadata; and the issues with managing workflows that cross system and staff boundaries. As work continues to introduce and enhance integrated systems for electronic resource management, these cooperative efforts can improve both the quality of the services and the associated data and workflows. [ABSTRACT FROM AUTHOR]

The Spotlight on Serials Standards column has discussed a number of different standards over the past few years. In many cases the standards were still evolving at the time the column was written. Since then some may have changed significantly, some have been successfully utilized in the scholarly information community while still others may need continued work. In this issue I will revisit four of these standards initiatives to provide the latest information on each, and, highlight any important changes that may have come about. The initiatives I will cover include: Counting Online Usage of Networked Electronic Resources (COUNTER) Code of Practice, Institutional Identifiers (I2), Open Access Metadata and Indicator, and the Standardized Usage Statistics Harvesting Initiative (SUSHI). [ABSTRACT FROM AUTHOR]

E-books play an important role in library collections; however, the sheer number of books and the nature of access models, such as limited simultaneous use, create some significant challenges for their discovery and access. For this column we asked Nettie Lagace from the National Information Standards Organization (NISO) to tell us about some of the work NISO has been doing in this area and highlight some of the initiatives designed to provide more interoperability among parties in the e-book supply chain. [ABSTRACT FROM AUTHOR]

With the transition of government publications from print to digital over the last decade, the State Library of North Carolina saw the need to implement a content management system for the state’s digital publications. The State Library formed a Digital Information Management Program (DIMP) in 2006 to address the challenge of managing their digital collections. The library chose to utilize OCLC Online Computer Library Center, Inc. (OCLC)’s CONTENTdm software to manage their digital materials and associated metadata. The presentation described below outlined the processes and challenges in managing their collections with this software. [ABSTRACT FROM AUTHOR]

This article is a report of a concurrent session presented by Katherine Hill and Maria Collins of North Carolina State University (NCSU) Libraries at the 2013 North American Serials Interest Group conference. NCSU Libraries is a participant in the Global Open Knowledgebase (GOKb) project, which will provide an openly available knowledgebase for Kuali Open Library Environment (OLE). Results from a survey conducted by NCSU librarians are discussed, which focus on the e-resource management community and their expectations of the data provided in knowledgebases. The survey investigates problems and improvements in respect to data quality. Respondents also commented on their expectations of a community-managed project as well as the viability of a project like GOKb. Future directions and initiatives in the knowledgebase space were also summarized in the presentation. [ABSTRACT FROM AUTHOR]

The speakers discussed practical steps that smaller institutions could take to develop their own institutional repositories (IRs) from scratch using local resources. Yuji Tosaka spoke about the overall context and problems that IRs can present for smaller institutions; Cathy Weng then gave an overview of The College of New Jersey's efforts to develop an IR and discussed the college's MUSE project, a college-wide mini-grant program for working with selected undergraduate students on research and creative activity, and how this internal opportunity led to an IR pilot project. Tosaka ended by speaking about life after MUSE and the still-ongoing IR development. [ABSTRACT FROM AUTHOR]

The article offers information on international series and electronic resource management, including information on vendor and publisher services and topics related to library schools and continuing education. The article presents abstracts from several journals including the July 2011 issue of "Serials: The Journal for the Serials Community," the June 2011 issue of "Serials Review." Topics include the awarding of the SAGE travel grant to librarian Patrick Carr to attend the Association of Learned and Professional Society Publishers (ALPSP) International conference in England on September 14-16, 2011, a basic serials cataloging workshop at Pepperdine University on August 3, 2011, and the New York Public Library's (NYPL) online catalog changes implemented by software company Bibliocommons.

This article discusses problems in the management of library e-resources and attempts to identify potential solutions to the problems. By describing an e-resources enhancement project taken by Rutgers University Libraries, this article points to the importance of providing contextually rich metadata and reorganizing the accessibility of e-resources on a library's website. It introduces how this Rutgers project adopted the National Information Standards Organization Metasearch Initiative to support the identification of appropriate e-collections for metasearching. The outcomes of the project have facilitated a dynamic display of relevant e-resources to library users as an effective way of automatic access to library e-collections. [ABSTRACT FROM AUTHOR]

Digital versions of the library are proliferating as information becomes ever more electronic. Traditional methods of library cataloging are inadequate to fully describe digital objects in this new dynamic environment. Thus, new standards of metadata are being devised to provide access for objects in digital libraries. These new standards extend beyond mere description; there is also a need to include other metadata functions that provide administrative, access, preservation, and structural information. This preconference provided an overview of newer metadata formats, as well as current trends in the field, and encouraged librarians to engage with their information technology partners to ensure optimal use and development of digital libraries. [ABSTRACT FROM AUTHOR]

Electronic management tools promise to provide librarians with all of the centralized processing and convenience of workflow of print materials. However, do these products really provide what is needed in the hybrid library and are these promises really helping provide a service to our end-users? This paper will explore the importance of tying a library's choice of electronic resource management (ERM) system to the overall organizational structure, the need for licensing metadata, and considerations for making a choice about the products available. [ABSTRACT FROM AUTHOR]

In January 2006, NCSU Libraries implemented Endeca as a public interface for the online catalog. This indexing tool exposes selected MARC data elements and allows for guided navigation through the bibliographic data of the Libraries collections using a faceted display based on Library of Congress Subject Headings (LCSH) along with item attributes from an underlying ILS. The article discusses the Endeca technology and NCSU Libraries' implementation of the service. The authors also examine the impact of this revolutionary service on serials including an evaluation of how Endeca complies with several serial-specific recommendations of the University of California Bibliographic Report. A brief discussion of future implications of Endeca on serials concludes the article. [ABSTRACT FROM AUTHOR]

The article presents an overview of electronic resource management (ERM) systems for managing license terms and administrative metadata. It also includes a discussion of future directions in cooperative system development and automated data exchange. [ABSTRACT FROM AUTHOR]

A metadata application profile identifies the metadata elements used in a particular domain or application and describes how they have been customized for that use. A metadata application profile facilitates information exchange and element re-use. In practice, the development and use of metadata application profiles present a number of challenges. This paper investigates these issues by examining the definition and function of a metadata application profile, interoperability challenges, and the evolution of thinking about metadata elements, element sets, and application profiles. The authors draw on their experience in the Government of Canada to discuss these issues and suggest rections. [ABSTRACT FROM AUTHOR]

In September 2005, Library and Archives Canada hosted a two-and-a-half-day event, the Canadian Metadata Forum. The theme, "Metadata-A Reality Check" was addressed by over twenty speakers and panelists before an audience of experts in information resource description and management for the Web across many information domains (libraries, archives and museums) and in a variety of formats (text, data sets and multimedia). The goal of the program was to increase understanding of the information discovery challenges posed by the World Wide Web and the benefits of improving alignment of descriptive standards across the domains to improve information sharing. [ABSTRACT FROM AUTHOR]